Teams will stay in and around the city of Rotterdam. There are several accommodations available near the Willem-Alexander Baan for both teams and officials. Prices are provided on a Bed & Breakfast basis. The Organising Committee has appointed accommodations that offer fast transportations to the venue and provide the quality and quantity of food required by athletes.
Accommodations can only be booked through the official travel agent ATPi. The Organising Committee exercises a strict policy towards accommodations in order to organize efficient transportation, food safety and minimize the risk of contamination towards other athletes. Each team request will be dealt with separately and off ers will be tailor made according to their needs. Accommodation for teams will be dealt with on a first come, first served basis. Please send your bookings before 1 April 2016, if possible.
Booking requests should be made by email: email@example.com
Note: After 20 May 2016, bookings will be subject to availability and prices negotiated with the hotels cannot be guaranteed.
Upon confirmation a 35% deposit is required. A second deposit of 65% is required before 1 June 2016. Balance payment is due before 15 July 2016.
All cancellations, in part or full, must be in writing with specifying details and notified to ATPI Sports Events: firstname.lastname@example.org.
No cancellation fee is charged for cancellations before 1 April 2016.
For cancellations between 1 April 2016 and 1 May 2016 a cancellation fee of 25% applies.
For cancellations between 1 May 2016 and 1 July 2016 there is a 50% cancellation fee.
For cancellations after 1 July there will be no refund.
At teams’ accommodations, breakfast, lunch (optional) and dinner will be provided. A lunch buffet will also be available at the venue and teams may change lunch plans between the venue and the hotels with prior notification. For NF delegates and VIP/Sponsors, the hotel will provide breakfast. Lunch will be available for purchase at the venue. For the media, the official media hotel will provide breakfast. Lunch can be purchased at the venue.
For the public, there will be separate catering options available on site.